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9/29/17 - INVITATIONAL FINAL VOLUNTEER INFORMATION AND ADDITIONAL WORKERS

posted Sep 29, 2017, 7:25 AM by Ballard Band

ATTENTION ALL INVITATIONAL VOLUNTEERS and ANYONE WHO WANTS TO HELP




 

Listed below is all the information you’ll need to know.  There are a lot of details, so please pay
close attention.  All are welcome - we
still need more volunteers.


FRIDAY


Mr. Kling will be leading us in a walk-through and clean-up of the
campus.  If you have not volunteered
before, we encourage you to come get familiar with where you’l l be volunteering
and where everything is.  We will start
soon after rehearsal ends at about 4:30 PM. 
We will be there for several hours so come as soon as you can.  There is a game scheduled, so we will have to
work around them.  



SATURDAY


START TIME


AM Shift - We are asking all volunteers for the AM shift to report to
Ballard at 6:00 AM.  The first band is
scheduled to arrive at 6:45.  We will
begin with setting up tables, chairs and tents for every area, and making sure
every area is clean, stocked, and ready to go. 
The first performance is at 9:15 AM. 
It’s going to be a beautiful day and we expect a huge turnout.




 PM Shift – Please arrive by 2:30 and be ready to take over at 3:00.


PARKING


Everyone is asked to park at Kammerer Middle School.  There is a pathway and sidewalk on the
backside of Kammerer that leads to Ballard. 
It will take you between the football and baseball fields.  There will not be any parking available at
Ballard.  If you need to drop of
anything, you may do so then park your vehicle at Kammerer.


CHECK-IN

All volunteers need to sign in at the check-in table located in front
of the Fine Arts Center.  There you will
receive a white wristband for identification and meals.

 

MEALS

Breakfast will be available at the Volunteer Hospitality tent.  Each volunteer (students and parents) will
receive one (1) meal per shift through the concession stand.  If you’re working both, you will receive
lunch and dinner.  Your wristband will be
punched for each.  Snacks and drinks will
be available throughout the day at the Volunteer tent.  Please be sure to eat and keep yourself
hydrated!


ATTIRE

Students – Mr. Kling has given the students their uniform for the day.

 

Adults - Please wear your Ballard spirit wear.  Since not all adults have a band polo, you
may wear a band T-shirt if you have one. 
If not, we will have shirts available for sale tomorrow at the walk
through.  Comfortable shoes are a
must.  It’s going to be a long day.  The temperature is expected to drop so come
prepared.  


YOUR ASSIGNMENT


Please be on time and come prepared to work in the area you signed up
for.  We have some areas that may need
assistance so there is a possibility you may be pulled to help in other areas
if needed.

 

Lastly, make sure to purchase a program so you can keep up with the

changes in the schedule.  Blayr S
sent out an email with the trophy presentation times.  Please make sure your band student is on time
for their presentation.


Finally, thank you, thank

you, thank you!!!  Saturday is going to
be a great day!


Karen J

Bruin Invitational Chair 2017

PLEASE don't reply to this email.

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